CLERK - PUBLIC WORKS

Job Summary

Under general direction of the General Service Coordinator, the Clerk performs various clerical tasks to support the effective and smooth running of daily office operations.

Essential Job Functions

• Maintain regular and prompt attendance physically present to work.
• Answers telephones and handles in- person inquiries, service request, complaints and/or directs to appropriate person, department in a helpful, courteous and efficient manners.
• Generates work orders via Accela and assigns to the appropriate Division/ Supervisor in timely manner. (trash pick-ups, potholes, overgrown grass and traffic lights)
• Issue permits for use of department dumpster and track usage.
• Maintain Fuel Master System by recording all users, city vehicles, and fuel consumption by department.
• Responsible for the departmental records such as Fuel Reports, Work Orders, and other general correspondence.
• Recordkeeping of fuel consumption and report any troubleshooting as needed.
• Maintains asset tracking spreadsheet of all units which includes unit purchase information and work orders for repairs as requested.
• Occasionally monitors the 2-way radio base at Public Works.
• Assist with uniform count and documenting and reporting uniform damages.
• Track community hours for Community Service Workers.
• Maintain reservation schedule of Public Works Conference Room.
• Employee is required to perform all similar or related duties.
• Performs after hours work as required (nights and weekends)
• Assist with emergency response as needed by city hall and local EOC.

Minimum Qualifications & Requirements

• Must have High School diploma, or equivalent (GED)
• One (1) to three (3) years of related work experience to perform such job.
• Applicant must pass pre-employment criminal background check and drug screen at City's expense.
• Applicant must have current valid Class "C" Driver's License and be insurable.
• Must successfully complete Emergency Management and Incident Command Training within first three months of hire date.
• Bilingual English/Spanish Preferred.

Knowledge, Abilities and Skill

• Knowledge of office procedures and ability to operate office equipment.
• Knowledge of Local, State and Federal laws and regulations as it pertains to Public Works Department.
• Ability to interact in a courteous and tactful manner with employees and the public.
• Must be able to safeguard confidential information.
• Good oral and written communication skills; basic mathematical skills.
• Ability to prioritize tasks in a detailed and accurate manner.
• Must have good computer skills and be proficient in Microsoft Word and Excel.

Working Conditions/Physical Demands

• Work involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing.
• Works in a well-lighted office setting with heating and cooling air conditioning.
• Occasional lifting, moving, or positioning objects up to 30lbs.
• Occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant.

Disclaimer

This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so assigned to this position. This job description does not constitute an employment agreement and is subject to change as the needs and requirements of the job change.