Procurement Specialist

Job Title

Procurement Specialist

Summary

To provide support to staff in the procurement process, monitor and evaluate procurement process and assist in bid procedures, and inventory in accordance with the standards and procedures set out by the agency. Will also train staff in proper procurement procedures.

Key Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provide support and assistance with the implementation of purchase orders for procurement.
• Will monitor and evaluate the procurement process of employees and provide training to staff to ensure compliance.
• Documents work performed, records any deficiencies discovered through reviews and evaluates the quality of the agency procurement process.
• Remain up to date on all contract, insurance and lease agreement renewals in a timely and organized manner.
• Assist the Department Directors on maintaining copies of contracts, lease agreements, HUD files, etc. on file related to their respective department.
• Ensure that all original contacts, lease agreements, HUD files, etc. are filed on record with the Grants Specialist.
• Provide technical assistance for Management to address and resolve compliance issues on the procurement process of the agency.
• Conduct reviews as assigned to ensure compliance of all contracts and lease agreements.
• Analyze trends in all agency programs, identify issues and recommend solutions to the Director of Grants and Development.
• Compile, maintain and report on the monthly program operation activities of the procurement process and inventory control as assigned by the Director of Grants and Development.
• Maintain systems in compliance with local, state, and federal laws, rules and regulations.
• Monitor and evaluate the purchases of equipment, vehicles, and supplies for agency to include the inventory of all departments.
• Perform purchasing for the agency, bid procedures and inventory in collaboration with the Director of Grants and Development.
• May be a member of several agency committees as assigned and will provide support for other committees.
• Responsible for coordination of Davis Bacon and Section 3 activities with accounting department.
• Responsible for cross-training with accounting department.
• Will attend conferences and workshops as assigned by the Executive Vice President/Chief Financial Officer.
• Assist the department when needed with any assistance program.

Supervisory Responsibility

This position does not have supervisory responsibilities.

Required Qualifications

• A Bachelor’s degree in Management, Finance, or Accounting or experience can be substituted for one (1) year of college and one (1) year of experience.
• 3 or more years of experience in non-profit sector or similar experience.

Preferred Qualifications

• Fluent in English and Spanish language in both written and verbal styles.
• Working knowledge of procurement, bid procedures, inventory, general office and business administrative principles and the ability to apply them.
• Ability to write routine reports and correspondence.
• Ability to speak effectively to groups of customers or employees of the organization.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages and basic algebra and geometry concepts

Relevant Licenses/Certifications

• Must have a valid driver’s license with a good driving record and have liability insurance on personal vehicle.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Expected Hours of Work

Some flexibility in hours is allowed, but the employee must be available during the “core” work hours of the organization, including Saturday rotations, and is expected to work a minimum of 40 hours each week.

Travel

Occasional travel outside of area related to training may be required of this position.

Work Authorization/Security Clearance

None.

AAP/EEO Statement

Affordable Homes of South Texas, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.